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Re-enrolment And Switching Pension Provider

On this page you will find information on re-enrolment and the four-step process employers must complete every three years as well as step-by-step instructions on how to transfer from your existing auto enrolment workplace pension provider over to Smart Pension.

Re-enrolment and switching your pension provider

If you're thinking about switching your pension provider, whether its because you are dissatisfied with your current provider or whether its because you're approaching re-enrolment and your current provider is no longer the right fit for your company, then Smart Pension is the obvious choice.

Below we talk a little more about re-enrolment and its four-step process as well as tell you how you can transfer over from your existing auto enrolment pension provider to Smart Pension.

If, however, you want to skip ahead and start the process of switching over from your auto enrolment pension provider to Smart Pension, click the button below.

Switch to Smart Pension

What is re-enrolment?

Re-enrolment is a cyclical process that happens every three years (approximately three years after your automatic enrolment staging date/duties start date) whereby an employer must re-enrol certain eligible employees back into an automatic enrolment pension scheme.

If an employee has chosen to opt out of the scheme or ceased membership, the employer has the duty to re-assess them during the re-enrolment process. If these employees are deemed eligible, they must be re-enrolled back into the workplace scheme.

During the re-enrolment process, many employers will look to carry out a general review of the scheme and to assess whether their current provider still meets the needs of the company and most importantly, its members. Some key questions that the employer might want to consider are:

  • Has the service that has been delivered by your pension provider been of a sufficient standard/quality over the past few years?
  • Does the current payroll setup work smoothly with the pension scheme in question?
  • Have the investments underpinning the scheme performed as well as hoped / in line with other pension providers?

Depending on the answers to the above, many employers will choose to transfer to another provider who they believe can provide a better, more efficient workplace pension scheme.

How do I re-enrol?

The re-enrolment process is made up of four steps:

1. Select your re-enrolment date

Choose your re-enrolment date from within a six-month window as you approach the third anniversary of automatic enrolment staging date/duties start date. The date itself can fall three months either side of the staging date/duties start date e.g. employers who staged on 1st May 2014 can choose to re-enrol on any day between 1st February and 31st August 2017.

2. Re-assess certain employees

You will need to re-assess certain employees (those who have left the scheme through opt out or ceasing their membership before the re-enrolment date) to determine if you are required to put them back into your workplace pension scheme and 31st August 2017.

3. Inform employees who have been re-assessed about the re-enrolment

As part of your auto enrolment responsibilities, you will need to notify your employees about re-enrolment and that you've enrolled them back into the workplace pension scheme. Smart Pension will automatically inform your employees of their re-enrolment if you have provided email addresses for your employees. This must be done within six weeks of your chosen re-enrolment date.

4. Complete and submit your re-declaration of compliance

You will need to inform The Pensions Regulator that you've met your legal duties for re-enrolment and that your workplace pension is still compliant by completing your re-declaration of compliance within five months of the third anniversary of your staging date/duties start date. You'll need to do this even if you have no staff to re-enrol into the workplace pension scheme.

Both re-enrolment and re-declaration of compliance are part of an employer's ongoing legal duties and must be completed every three years. Failing to do either will mean that you could be subject to a fine from The Pensions Regulator.

Why choose Smart Pension?

Smart Pension Founded by a team of experienced finance and technology professionals, Smart Pension is a MAF-accredited online auto enrolment provider. Its platform was built specifically to help the thousands of small UK businesses sign their employees up to a workplace pension scheme, as required by law. Our team spent over a year developing and testing the platform whilst also establishing the partnerships necessary to meet regulatory requirements and deliver a seamless end-to-end experience.

Our Master Trust is overseen by professional trustees with decades of experience supervising large pension schemes and we have partnered with Apex Fund Services, one of the world's largest independent fund administrators, to securely and cost-effectively administer employees' pensions.

We also hold a 5 star rating from Defaqto in the auto enrolment category. In 2016, Legal and General Investment Management took a minority stake in our digital pension platform, part of a move by them to invest in high-achieving, innovative technology that has a positive impact on the wider UK economy.

Smart Pension is unequivocally the fastest auto enrolment platform on the market to sign up with and advisers and employers can use it for free - there are no upfront or ongoing charges for companies or their advisers. With thousands of satisfied employers, advisers and employees now using the Smart Pension platform, we know we offer the best workplace pension solution currently available in the UK.

Re-enrolment with Smart Pension

If you're an employer who already uses Smart Pension for assessment then you'll be pleased to know that our advanced technology platform continues to do the heavy lifting so you don't have to.

Unlike some pension providers out there that require the employer to carry out the complex re-enrolment process themselves, our platform will alert employers which of their staff should be re-enrolled, and which of them are optional. This will help employer's avoid the burden of doing it themselves thus saving them invaluable time and resource which can be better spent elsewhere.

Our cutting-edge application will also carry out the assessment and send out the relevant letters to inform staff of the re-enrolment process and how it will affect them, which is part of an employer's ongoing legal responsibility. This is also a very useful feature for those who operate older or less feature-rich payroll software which typically doesn't have the capability to carry out the assessment function.

How can I switch from my current pension provider over to Smart Pension?

If you want to transfer over to Smart Pension from your current pension provider, then it couldn't be easier. Please follow the 3 simple steps below:

1. Setting up your company on our Smart Pension platform

Get Started Now! Click here to set up your workplace pension.

Contact us if you require assistance on:

  • Adviser Support 0333 666 2020, Option 1
  • Direct Company Support 0333 666 2323

2. Submitting your information

Simply submit your details below and we will email you the relevant documents to complete in order to start the transfer process from your current auto enrolment pension provider over to Smart Pension.

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3. Transferring & uploading of payroll data

  • Call us to discuss payroll compatibility
  • Free training and assistance with the transferring/uploading of any payroll
  • Adviser Payroll Support on 0333 666 2020, Option 2
  • Direct Company Payroll Support 0333 666 2323

When switching over from your current provider to Smart Pension, you may or may not wish to move across any existing funds. To find out how you can transfer existing funds over to Smart Pension, head over to our Pension Transfers (Group Transfers-in) page to find out more.

Summary - Pension switching checklist

1. Set up your company on the Smart Pension platform.

2. Complete and submit the documentation sent to you with your information:

  • Fact Find document
  • Employee opt in/out/cease membership spreadsheet

3. Transfer and upload your payroll data.

Get Started Now

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